Privacy Policy for philnity.org

Last Updated: August 8, 2025

This Privacy Policy describes how Philnity e.V. (“we,” “us,” or “our”) collects, uses, and protects any information that you give us when you use this website (philnity.org). We are committed to ensuring that your privacy is protected.

 

1. Data Controller

The responsible party for data processing on this website is:

Philnity e.V. 
Email: [email protected]

 

2. Data We Collect

We collect information in the following ways:

a) Information you provide to us directly: If you use a contact form or email us directly, we will collect the information you provide, such as your name, email address, and the content of your message, in order to respond to your inquiry. The legal basis for this is your consent ($Art.6(1)(a)\text{ GDPR}$) or our legitimate interest in responding to your request ($Art.6(1)(f)\text{ GDPR}$).

b) Information collected automatically:

i. Server Log Files When you visit our website, our web server automatically collects and stores information in “server log files” that your browser transmits to us. This data includes:

• Browser type and version

• Operating system used

• Referrer URL (the page you came from)

• Hostname of the accessing computer

• Time of the server request

• IP address (in an anonymized form)

This data is not combined with other data sources. We process this data based on our legitimate interest ($Art.6(1)(f)\text{ GDPR}$) to ensure the security and stable operation of our website.

ii. Cookies This website uses cookies. Cookies are small text files that are stored on your device and saved by your browser. They help make our website more user-friendly, effective, and secure.

• Essential Cookies: These are necessary for the basic functionality of the website. They are processed based on our legitimate interest ($Art.6(1)(f)\text{ GDPR}$).

• Analytics Cookies (Google Analytics): These are used to understand how visitors interact with our website. These cookies are only placed on your device if you provide your explicit consent via our cookie consent banner ($Art.6(1)(a)\text{ GDPR}$).

You can manage your cookie preferences at any time through our cookie consent tool.

 

3. Google Analytics 4 (GA4)

This website uses Google Analytics 4 (GA4), a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”).

GA4 helps us analyze website traffic and user behavior. For this purpose, Google uses cookies. The information generated by the cookie about your use of the website is usually transmitted to and stored by Google on servers in the United States.

IP Anonymization: We have activated the IP anonymization feature on this website. In GA4, this is enabled by default. This means your IP address will be truncated by Google within member states of the European Union or other parties to the Agreement on the European Economic Area before being transmitted to the USA.

Data Processing Agreement: We have concluded a data processing agreement (DPA) with Google for the use of Google Analytics.

Legal Basis: The use of Google Analytics 4 is based exclusively on your consent ($Art.6(1)(a)\text{ GDPR}$), which you provide through the cookie consent banner. You can withdraw your consent at any time.

Data Transfer to the USA: Data transfer to the USA is based on the Standard Contractual Clauses (SCCs) of the European Commission.

For more information on how Google handles user data, you can visit Google’s privacy policy: https://policies.google.com/privacy.

 

4. Your Rights as a Data Subject

Under the GDPR, you have the following rights regarding your personal data:

• Right of Access ($Art.15\text{ GDPR}$): You have the right to request information about the personal data we hold about you.

• Right to Rectification ($Art.16\text{ GDPR}$): You have the right to have inaccurate personal data corrected.

• Right to Erasure (“Right to be Forgotten”) ($Art.17\text{ GDPR}$): You have the right to request the deletion of your personal data.

• Right to Restriction of Processing ($Art.18\text{ GDPR}$): You have the right to request the restriction of the processing of your personal data.

• Right to Withdraw Consent ($Art.7(3)\text{ GDPR}$): You have the right to withdraw your consent to data processing at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

• Right to Data Portability ($Art.20\text{ GDPR}$): You have the right to receive your data in a machine-readable format.

• Right to Lodge a Complaint ($Art.77\text{ GDPR}$): You have the right to lodge a complaint with a supervisory authority.

To exercise these rights, please contact us at the email address provided in Section 1.

 

5. Data Security

We use technical and organizational security measures to protect your data against accidental or intentional manipulation, loss, destruction, or unauthorized access.

 

6. Changes to this Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this policy periodically.